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January 5th, 2015 17:00
Journaling and Historical Archive of Email Messages
Let's say we have journaling configured and we also have a historical archive activity configured to pick up all item types including email messages. After we have back filled all of our historical messages in Exchange environment into SourceOne, is there any harm with keeping the historical archive set to archive email messages even though it should not pick up anything new since all email messages should be caught by the journal archiving process?
I guess I am wondering what the best practice is? Is there benefit if we turn off historical archiving of email messaages once we are confident we have all historical items? We have a small environment of about 1000 users.
Thanks.
Gary_Reardon
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272 Posts
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January 6th, 2015 09:00
It will consume server resources when it runs that might be needed for other processes.
It does have to examine all the email and can be quite resource intensive.
If you have plenty of server resources available it doesn't hurt to run it but if your limited to 1-2 servers I wouldn't recommend it.
RKatwal
2 Intern
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600 Posts
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January 27th, 2015 15:00
There is no harm in keeping an Archive job scheduled if it is scheduled in off peak hours. A lot of customers runs these jobs once a week per schedule. This allows those messages to be picked if that could have been changed by users e.g. users changing subject of email to remind themselves about something.
Also depending upon version of SourceOne you are on, in earlier version if you had "Only previously archived" option checked in Shortcut Jobs, they needed an Archive job to run first to successfully archive messages and tag them with certain properties, then only shortcut job will shortcut it.