How many weeks/months of live mail to YOU keep in Users mailboxes? Poll.

We shortcut at 30 days, only messages with attachments, keep message body. No delete tasks at this point.

We also run User Cache on all workstations, desktop and laptop. Running Outlook 2007 / Exchange 2007.

Good Info, thanks. Anyone else? For ease, copy and paste below and change your stats.

Mail Platform: Exchange 2003
Active Mailbox: 3 months
All Mail or just attachments etc: All
Keep Message Body: No
Outlook users Cached?: 100%
Do you Delete Archived Mail?: No

Hi Wisers,

well, I have customers with very different requirements. You cannot delete EX data when archiving for compliance purposes. - But with EX you can still shortcut data. On the other hand, shortcutting mailbody information is possible (I actually do this), but there are technical considerations/limitations, that apply and can users "mail"-life very painful.

Mail Platform: Exchange 2003
Active Mailbox: 1 month and then shortcuts are set
All Mail or just attachments etc: Attachments are shortcutted
Keep Message Body: Yes
Outlook users Cached?: 50%
Do you Delete Archived Mail?: No

With another customer, I run this config:
Mail Platform: Exchange 2003
Active Mailbox: 3 months and then shortcuts are set
All Mail or just attachments etc: All mail
Keep Message Body: No
Outlook users Cached?: 100%
Do you Delete Archived Mail?: No

I have done various analysis of the data on domino and exchange servers. The attachments definitely take up the most space (between 80-90%), since you can write many mails to equal the size of a 1MB attachment.

Hope the info helps. Regards,
Jochen.

Hi Wisers,

We have strated using EmailXtender since 9 Months, from that date we haven't yet deleted mails from active mailbox. But our Policy will be either 9 months or 1Yr, depends upon the POC.

Mail Platform: Lotus Notes 7.
Active Mailbox: 9 months.
Shortcut: Mails older than 60 Days.
All Mail or just attachments etc: All.
Keep Message Body: Yes.
Do you Delete Archived Mail?: No.

We are very early in the use of EX.
Therefore the answers might change later.
For now:

Mail Platform: Exchange 2003
Email Client: Outlook 2007
Active Mailbox: 3 months
All Mail or just attachments etc: Shortcut Attachments only
Keep Message Body: (in Exchange) yes
Outlook users Cached?: 0% at this time. Planend for future
Do you Delete Archived Mail?: Not yet
Import PST data directly into EX ?: Planned. Experimental only at this point.
Outlook Users get EX-Search add-in or Web-Search ? : No
Main reason to use EX ?: disk cost or e-discovery or records managment

Thanks


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Thanks all. I'm going to bump the thread just once to offer anyone who hasn't replied.

I'll provide a link to a simple spreadsheet containing everyone's settings. It would be good to see a slice of what the general population has chosen.

(Jochen, thanks for your two answers )